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St. Mary's Seminary & University

Payment Policies

Students at St. Mary’s Ecumenical Institute register for classes using the online registration form. Students must either pay the full tuition or the first payment of the agreed deferred payment plan before the first class.

Deferred-payment plans allow students in good financial standing to pay in installments without finance charge (see fees for setup fee). Payments may be made by check, money order, or credit card. All electronic payments are charged a convenience fee.

Each student is responsible for meeting all financial obligations to the University. Students who fail to pay tuition in full, or fail to make the first required payment under an approved deferred payment plan before the first class meeting, may have their registration canceled.

Students who fail to submit a scheduled payment by the due date will be charged a late payment fee for each missed payment. Continued or significant delinquency during a term may result in administrative withdrawal from one or more courses. Students who are administratively withdrawn:

  • Forfeit all payments previously made;
  • Remain financially responsible for tuition in accordance with the Tuition Reduction and Refund Policy; and
  • Receive no academic credit for the course(s) from which they are withdrawn.

Students who fail to meet financial obligations when due, submit payments that are returned for insufficient funds, or otherwise establish an unsatisfactory credit history with St. Mary’s may lose eligibility to participate in future deferred payment plans.

Continuing students must be current on their account before registering for the new term. Students with outstanding financial obligations are not permitted to receive credit for the courses for which tuition monies are due; or receive a grade report, transcript, certificate, or diploma.

A student’s financial obligations are considered fulfilled when a check paid to St. Mary’s clears the bank or a credit-card transaction is approved.

Tuition Reduction and Refund Policy

Students who wish to drop or withdraw from a course must submit a Request for Change in Course Status Form to the Registrar’s Office. The effective date of withdrawal is the date the completed form is received. Tuition reductions are granted according to the schedule below.

Tuition Reduction Schedule

Date of Official Withdrawal Tuition Reduction
Before the first day of classes 100%
Within three weeks of the first day of classes (Fall and Spring Terms) 2/3
Within five weeks of the first day of classes (Fall and Spring Terms) 1/3

No tuition reduction will be granted after the applicable withdrawal deadlines. All fees are non-refundable after first day of classes.

Failure to attend class or notify an instructor of an intent to withdraw does not constitute an official withdrawal.

Changes in Registration Status

Students who change from audit to credit are responsible for the full credit tuition rate, regardless of when the change in registration status becomes effective.

Students who change from credit to audit after the first day of classes will be charged either the amount determined under the Tuition Reduction Schedule or the audit tuition rate, whichever is greater. Requests to change from credit to audit must be submitted using the Request for Change in Course Status Form by the published deadline. Students who do not submit the required form by the deadline will remain registered for credit and will be charged accordingly.

Financial Records Policy

Financial documents that relate to a student’s stay at St. Mary’s may be examined only by those parties at St. Mary’s who are directly responsible for students’ accounts or billing matters.